Position: Administrative Assistant / Executive Director (Part-time)
Application Period: November 5, 2023 – Open Until Filled
Salary: Hourly rate commensurate with experience
Please send resumes and inquiries to:
Jeff Hinkson, Chamber Board President
Jjhinkson1@gmail.com – Ph (214)601-6611
Intro
Southwest Palo Pinto County, and Strawn in particular, will soon be experiencing unprecedented attention and growth. Palo Pinto Mountains State Park, which opens in 2025, is expected to bring in excess of 75,000 people to the area annually. The Strawn Chamber has been working for the last decade to help guide our part of the county toward that growth through business & community engagement and economic development.
We are looking for an Administrative Assistant who can help us organize, grow and engage with our current and future Members, the general public and help us promote Strawn and Palo Pinto County.
Opportunity
The Strawn Area Chamber of Commerce has an exciting, challenging and unique position for an Administrative Assistant position that could potentially grow into an Executive Director role.
This person will help us grow and develop our Chamber as our city and county grows into a primarily tourism-based economy.
The Administrative Assistant / Executive Director job responsibilities are primarily focused on serving our Members and assisting the Board with existing and/or on-going projects.
If you have great administrative & organizational skills, a strong work ethic and a desire to see our area grow in the right direction, this part-time job could be what you’re looking for.
Qualifications & Duties
Ideal candidate will be a motivated, outgoing, self-starter with an understanding of economic development and business and community interaction. Many of these Administrative duties can be performed off-site or at home. However, there will be a set time to be in the office to meet with Board Members, Chamber Members or the general public.
This position will require 10 hours per week with the possibility of additional hours after a 60-day assessment. The Chamber Board is an active, working board who will assist the Administrative Assistant in many Chamber projects and with Chamber goals.
Duties are divided into three categories, bookkeeping, administration & outreach. These lists are a general overview and are not exhaustive in scope.
Bookkeeper:
• Process invoices for approval and payment
• Maintain financial records & manage bank accounts
Administrative Assistant:
• Perform routine administrative tasks such as answer phone, order supplies, filing, and correspondence, pick up and distribute mail
• Assist in preparing Chamber minutes and agendas
• Maintain a Chamber calendar & assist Board in meeting deadlines
• Ensure accurate membership records are maintained
• A valid driver license and clean record are required.
Outreach:
• Communication via email and phone to Chamber Board, Members and other civic entities
• Facilitate, coordinate & assist with Chamber communications to both Board and Membership
• Assist in annual membership drive
• Assist in marketing & public relations both online and offline
Qualifications:
• Strong interpersonal skills
• High commitment to confidentiality
• Ability to maintain financial records and generate reports
• Knowledge of QuickBooks desirable
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to follow through with details
• Experience with computer software such as Microsoft Office
• Proficient in the use of standard office equipment
• Previous office management experience desirable
